Statutes

 

 

Article 1  
General
 
The  "International  Association  of  Philatelic  Experts"  (hereafter  referred  to  as  "A.I.E.P.")  is  a  non-profit organisation founded in Merano-Meran, Italy, on 10 October 1954.
The A.I.E.P. is an association of philatelic experts who may issue philatelic opinions, statements, certificates and  guarantees  under  their  personal  responsibility.  The  Association  does  not  accept  any  responsibility whatever for the opinions of its members.
The A.I.E.P. is independent of other national or international associations and organisations; it believes in the co-operation with international philatelic bodies. The legal seat of the A.I.E.P. is Zurich.
 
Article 2  
Objectives of the A.I.E.P.
 
The objectives of the A.I.E.P. are:
a) To unite the leading philatelic experts of all nations and to promote and encourage personal contact and co-operation between them;
b) To facilitate and promote exchanges of views and opinions;
c) To uphold common interests;
d) To inform its members of new technologies in the production and/or detection of forgeries;
e)  To  co-operate  in  the  detection  of  forgeries  of  all  kinds  and  to  support  national  and  international organisations which are similarly engaged;
f) To impress on collectors and dealers the role of expert opinions for the benefit and protection of philately;
g) To issue and/or support studies and publications dealing with expertising and/or forgeries.
 
Article 3
Membership and Affiliations
 
The members of the A.I.E.P. comprise the following types of experts:
A) Expert philatelists who issue certificates and statements;
B) Experts philatelists who do not issue certificates or statements but who are active as regular or occasional consultants to philatelists, other experts, organisations or expert committees;
C) Expert philatelists, who are not any more active, but supporting members
D) Expert Committees.
Each member of the A.I.E.P. has the same rights and duties.
Honorary membership is awarded by the General Meeting, in recognition of special merits.
In order to strengthen the bonds of mutual co-operation, the General Meeting may invite similarly engaged philatelic organisations to become Affiliates of the A.I.E.P. Affiliated organisations have neither the rights nor the duties of members.
 

Article 4
Areas of Specialisation
 
The A.I.E.P. regards it as a fundamental principle that, in order to acquire and maintain the highest possible standard  of  philatelic  knowledge,  an  expert  must  necessarily  limit  his  activities  to  a  particular  field  of expertise ("areas of specialisation") in which he is highly specialised and thus best qualified.
Each member's areas of specialisation shall be stated in the official list of members. If deemed necessary, the Board may reduce or otherwise limit a member's areas of specialisation.
Should  a  member  subsequently  wish  to  extend  his  areas  of  specialisation,  he  shall  notify  the  President accordingly.  The  Board  shall  then  decide  whether  the  application  for  extension  should  be  submitted  for approval by the General Meeting. The General Meeting decides on such extensions of a member's areas of specialisation with a two-thirds majority of votes by the members present or represented.
Each member of the A.I.E.P. has the right to add the initials "A.I.E.P." after his name and to use the name and  the  English  or  French  version  of  the  official  logo  of  the  Association  on  letterheads,  statements, certificates, guarantees, etc., provided that such statements, certificates and guarantees are issued exclusively in connection with the areas of specialisation for which the member is enrolled in the official list of members.
Members  should  generally  refrain  from  acting  as  experts  outside  the  fields  of  expertise  indicated  in  the official list of members. Members are definitely not authorised to use either the name, initials or logo of the A.I.E.P. on any statements, certificates or guarantees for any philatelic items outside the approved fields of expertise indicated in the official list of members. If a member disregards this principle, he shall be liable for deletion from the membership list.
 
Article 5
Ethical Principles
 
The A.I.E.P. requires its members to unconditionally accept the following ethical and moral principles which it considers fundamental to the activity of the philatelic expert:
a)  Philatelic  expertising  is  concerned  with  the  examination  of  the  authenticity  and  condition  of  stamps  or postal history items;
b)  Philatelic  expertising  must  be  undertaken  with  honesty,  integrity  and  impartiality  and  with  an understanding and specialised knowledge of the subject. These qualities, associated with high standards, are the most important element in the make-up of an expert;
c) The expert is bound by professional secrecy. He is relieved of this obligation only in dealing with public authorities for cases which fall under the sanction of the law;
d)  The  expert  who  is  also  a  philatelic  dealer  or  auctioneer  shall  most  conscientiously  avoid  passing judgements which might appear selfish or partial; he must place the common good before self-interest;
e) In purchase and exchange transactions, the expert must refrain from unduly influencing the other party to his own advantage;
f) The ethics of the profession preclude a public debate between experts of differing views. The expert may express his opinion on different items in public but he shall not pass judgement on the work of a colleague unless he is required to do so by a competent authority;
g) The good faith of an expert must not be questioned as long as no conclusive evidence to the contrary is available.
 
Article 6
Expertising Regulations
 
The following regulations are to be followed, unless local practices or rules or laws regulate the matter in a different way:
a) The expert shall examine the items submitted to him for their authenticity and condition;
b) The expert shall carry out his work to the best of his knowledge and belief and in accordance with the current state of knowledge in the field of philatelic expertise;
c) The expert issue certificates (for genuine items) and statements (for forgeries);
d) A certificate shall contain:
    - A detailed description of the item;
    - The findings of the expert: genuine, forged, partly forged, etc.;
    - A detailed description of the quality and state of preservation;
    -  In  case  the  expert  has  signed,  initialled  or  otherwise  marked  the  item,  such  signature,  initials or mark should be mentioned;
    - A photograph, photostat or scan of the item;
    - Date and signature;
e) A statement is used for all forged items and shall contain a detailed description, date and signature.
f) The expert should not sign, initial or mark an item, unless the owner of the item is asking for that.  
g) The expert should keep copies of his certificates regarding major items, in his custody for at least ten (10) years from their date of issue;
h) If an expert considers it appropriate not to express an opinion on an item submitted to him, he may refrain from doing so and refer the consignor to another expert or apply to him himself;
i) The expert shall be free to determine the fees for his services; this should be made known to the consignors in advance;
j) The expert shall be liable for erroneous certificates only up to the amount of his fee, unless it can be proved that he acted wilfully and/or out of negligence;
k) The expert shall be fully liable for errors committed wilfully and/or out of negligence;
l) Consignors who submit philatelic items for expertising to a member of the A.I.E.P. are deemed to have unconditionally accepted the above expertising regulations of the A.I.E.P., provided that these Statutes have been officially published, or been brought to the attention of such consignors.
 
 
Article 7
Applications for Membership
 
Membership of the A.I.E.P. is open to all types of qualified philatelic experts, as specified in Article 3.
The persons forming part of an Expert Committee which is a member of the A.I.E.P. do not automatically acquire  the  A.I.E.P.  membership;  if  they  wish  to  become  members,  they  must  apply  separately,  for  an individual membership.
Applications for membership shall proceed according to the following regulations:
a) All members of the A.I.E.P. have the right to propose suitable candidates to the Board. The Board shall then  decide  whether  such  candidates  should  be  invited  to  lodge  formal  applications  for  the  admission  as members of the A.I.E.P.;
b) All applications for membership must contain the following details: The candidate's name, place and date of birth, nationality, full address, profession, areas of specialisation and other qualifications such as philatelic collections, forgeries collections, list of publications, list of exhibition awards, membership of national and international  philatelic  organisations.  If  the  Board  deems  it  necessary,  the  candidate  may  be  requested  to supply additional information;
c) With his signature, the candidate shall declare that he accepts to abide by the articles of these Statutes;
d) The application must be guaranteed by three (3) members of the A.I.E.P. who are required to sign the application form;
e) The candidate should have at least five (5) years' experience as an expert;
f)  The  candidate  must  clearly  define  the  areas  of  specialisation  for  which  he  applies  to  be  enrolled  as  an expert  in  the  official  list  of  members.  If  deemed  necessary,  the  Board  may  reduce  or  otherwise  limit  a candidate's declared areas of specialisation;
g) Once a year the Board prepares a list of proposed candidates. Members must be informed of the names of all candidates on this list not later than with the invitation to the General Meeting. Any serious objection to the admission of a candidate shall be addressed immediately to the President of the A.I.E.P. who shall notify the Board accordingly. The Board shall then decide whether the candidate's name should remain on the list, or be deleted;
h) The General Meeting decides on the admission of the candidates appearing on the list presented by the Board. Admission to membership is granted to all candidates who reach a two-thirds majority of votes by the members present or represented.
 
Article 8
Membership and Subscription Fees
 
With  the  exception  of  honorary  members,  all  members  are  obliged  to  pay  to  the  Secretary/Treasurer  the annual  membership  fees.  The  membership  fee  for  an  Expert  Committee  shall  be  five  (5)  times  that  of  an individual member. The membership fee must be paid at latest by 30 June of each year.
All members automatically agree to subscribe to any official publication, or joint publication, by the A.I.E.P.
The  payment  for  any  such  subscription  shall  be  effected  together  with  the  payment  for  the  annual membership fee.
Non-payment of the annual membership fee and/or the subscription fee by 30 June, shall be followed by a first  and,  if  necessary,  a  second  written  re  minder.  Non-payment  after  the  second  reminder  shall automatically entail the exclusion of the member at fault.
The Board proposes the amount of membership fees to the General Meeting, depending on the expenditure foreseen. The subscription fee varies according to the publications actually released.
 
Article 9
Resignations
 
Resignation from the A.I.E.P. is possible in the following cases:
a) Voluntary resignation;
b) Resignation at the request of the Board, with an indication of the reason;
c) Exclusion for failure to pay the membership fees, following two fruitless written reminders;
d) Deletion from the membership list.
Deletions are possible only for serious reasons - such as committing wilful errors contrary to the A.I.E.P. code of ethics, or the unauthorised use of either name or logo of the A.I.E.P. on any statements, certificates or guarantees for any philatelic items outside the approved fields of expertise indicated in the official list of members - by decision of the General Meeting with a two-thirds majority of votes by the members present or represented.
In urgent cases, the Board may suspend a member for up to two years until the General Meeting shall have decided  whether  the  member's  temporary  deletion  from  the  membership  list  should  be  lifted  or  made permanent.
 
Article 10
The Board of the A.I.E.P.
 
The Board of the A.I.E.P. consists of five members: the President, one Vice-President, and three Directors.
Two  members  of  the  board  have  to  act  as  Secretary  and  as  Treasurer.  Every  function  in  the  A.I.E.P.  is honorary. If a member of the Board fails to attend a General Meeting for three consecutive years, he shall be replaced  in  office.  If  a  member  of  the  Board  is  replaced  in  office,  for  whatever  reason,  the  Board  may provisionally  appoint  another  member  in  his  place,  until  the  next  General  Meeting  shall  have  elected  a successor to the vacant position.
The President is the legal representative of the A.I.E.P. If unable to attend the General Meeting and/or other functions and meetings, he may delegate a Vice President or another member of the Board to take his place.
The records of the A.I.E.P. shall be entrusted to the care of the President, the Secretary and the Board. The archives are reserved for the President, who shall hand them over to his successor.
The General Meeting elects the President, the Vice-President, and the three Directors by secret ballot every four years. The President may not serve more than two consecutive terms in this position. Each member of the Board is re-eligible. In order to assist the President in the running of the Association, each member of the Board must be prepared to carry out, and take full responsibility for specific duties and work that will be equally distributed within the Board.
The Board elects among his members the Secretary and the Treasurer.
Any member (except for members of the Board standing for re-election of their position) who wish to be candidates for the elections of the President, or of the Board, must personally inform the President, in writing, of their intentions to do so.  
 
Article 11
The General Meeting
 
The General Meeting shall be convened annually at the place appointed by the Meeting of the preceding year.
The  venue  and  time  should  be  selected  so  as  to  coincide  with  an  important  philatelic  exhibition.  If  the General Meeting fails to do so, the President shall decide the date and place of the next Meeting and inform the members accordingly.
Invitations to the General Meeting shall be mailed to all members at least one month in advance. They must contain the agenda and, if applicable, the list of any candidates proposed for membership by the Board and to be voted on by the General Meeting.
The quorum shall be deemed to have been reached when ten members are present or represented.
The President can convene an Extraordinary General Meeting if circumstances demand it. An Extraordinary General Meeting must be convened if it is requested, in writing, by a third of the members.
Each  member  has  one  vote.  In  addition  to  his  vote,  no  member  present  may  represent  more  than  two  (2) members who are unable to attend the General Meeting. Each Expert Committee enrolled as a member has one vote and may be represented by any Committee member delegated by the Chairman of the Committee.
The General Meeting shall decide on the ordinary business by a simple majority of votes of members present or represented. The admission of new members, the extension of members' areas of specialisation, and the deletion of members shall require a two-thirds majority of votes, to be taken by secret ballot, if requested.
 
Article 12
The Hunziker Medal of the A.I.E.P.
 
The Hunziker Medal (named in memory of the former President of the A.I.E.P., Hans Hunziker) is awarded by the A.I.E.P. for a significant literary contribution, or research work concerned with forgeries or philatelic expertising, or for outstanding expertising activities.
 
Article 13
Arbitration
 
In the event of disputes arising from differences of opinion between experts or complaints on the conduct of a member, a special Arbitration Commission shall be nominated by the Board.
The Board may submit a report and recommendation by the Arbitration Commission to the General Meeting, if appropriate.
 
Article 14
Dissolution
 
The A.I.E.P. can be dissolved only if a General Meeting with the dissolution of the A.I.E.P. on its agenda so decides by a two-thirds majority. The financial assets of the Association shall in that case be handed over to another philatelic organisation.
 
Article 15
Amendments to the Statutes
 
Amendments to the Statutes may be made following either a motion of the Board or the motion of a member.
Such amendments require the approval of a two-thirds majority of the General Meeting at which they are to be considered.
Members  must  be  informed  of  the  proposed  amendment  not  later  than  with  the  invitation  to  the  General Meeting.
In case of any differences of interpretation, the English version of these Statutes shall be binding.
 
The present Statutes were approved by the General Meeting held in Milan on 28 October 1998. Amendments
were approved by the General Meetings held in Vienna on 3 June 2000, in Brussels on 14 June 2001, in
Sindelfingen on 25 October 2003 and in London on 12 October 2017.

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